Privacy Policy

Introduction

ChessOTB.ca ("ChessOTB," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website or use our services.

Information We Collect

We may collect personal information in several ways, including:

• Account Information: Name, email address, authentication details, and similar information you provide when creating an account or signing in.
• Profile and Chess Information: Player names, ratings, federation IDs, public chess history, club or city details, profile claims, avatars, notes, and profile content.
• Uploads and Submissions: Files, images, notes, scoresheets, community intel submissions, and other content you upload or submit through the Service.
• Billing Information: Subscription and purchase records, billing status, and related transaction metadata. Payment card details are generally processed by our payment provider rather than stored by us.
• Usage and Device Data: Information about how you interact with the Service, including pages viewed, approximate device and browser information, logs, and analytics data.
• Cookies and Similar Technologies: Data collected through cookies, scripts, pixels, or similar technologies used for login state, analytics, security, and site performance.

Sources of Information

We may collect information directly from you, automatically from your use of the Service, and from other sources such as:

• Authentication providers such as Google
• Public or licensed chess sources such as federations, clubs, or organizers
• Payment and infrastructure providers that help us operate the Service

How We Use Information

We may use personal information to:

• Provide, operate, maintain, and secure the Service
• Create and manage accounts, profiles, subscriptions, and billing access
• Support player profile claims, profile visibility, and public pages
• Generate or support prep, analysis, search, upload, and tournament tools
• Communicate with you about your account, purchases, or service updates
• Measure traffic, improve product performance, and troubleshoot issues
• Detect abuse, enforce our Terms, and comply with legal obligations

Public Profiles and Public Chess Information

Some parts of the Service display public or publicly sourced chess-related information, such as player names, ratings, titles, clubs, and tournament history. If you enable a public profile or publish information publicly through the Service, that information may be visible to others and may be indexed by search engines.

Public chess information displayed through ChessOTB may come from third-party sources and may not always be current or complete.

When We Share Information

We may share personal information with:

• Service Providers: Vendors that help us host, authenticate, store data, process payments, run analytics, or support analysis features, such as Supabase, Stripe, Google, Vercel, and AI or OCR providers we use for specific workflows.
• Other Users or the Public: When you choose to publish a profile, make content public, or share content with linked family members or collaborators.
• Legal or Safety Reasons: When required by law or when reasonably necessary to protect rights, safety, security, or the integrity of the Service.

Analytics and Cookies

We use cookies and similar technologies for sign-in state, security, analytics, and product improvement. We currently use analytics tools that may collect device, browser, and usage information, including Vercel Analytics and Google Analytics.

You can control some cookies through your browser settings, though doing so may affect how parts of the Service function.

Children's Privacy

ChessOTB is used by players of different ages, including juniors. If personal information about a minor is provided to us, we expect it to be done by the minor's parent, guardian, or another person authorized to act on their behalf, or with appropriate consent under applicable law.

If you believe a minor has provided personal information to us without appropriate authorization, please contact us and we will review the request.

Retention and Security

We retain personal information for as long as reasonably necessary to provide the Service, maintain business and legal records, resolve disputes, enforce agreements, and protect the integrity of the platform.

We use technical and organizational safeguards intended to protect personal information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Your Choices and Rights

Depending on your location and applicable law, you may have rights to request access to personal information, ask for corrections, withdraw consent in some cases, or request deletion of certain data.

You may also be able to update certain profile and account information directly through the Service. To make a privacy-related request, contact us at hello@chessotb.ca.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have questions about this Privacy Policy, please contact us at:

hello@chessotb.ca